How to introduce bike leasing in your company.

Would you like to introduce a bicycle leasing offer at your company? We are happy to assist you. Many companies that work with us are initially faced with the question: How can I inform all employees about the new company bike proposal? We provide you with appropriate information material and helpful tips that you can easily implement in your company.

Laying the right foundation.

Once you have established the contractual framework for company bike leasing with us, you can get started right away: your employees can choose and order bikes. But of course, they need to know about the offer. We make this step easier for you by providing you and your employees with a comprehensive communication package containing all the relevant information. In addition, you should answer these two questions for yourself and your employees at the outset in order to create a solid basis for the leasing:

1. "Who is the person responsible for bike leasing in my company?"

The person responsible for bike leasing for each company is the direct interface to us and is stored in the Deutsche Dienstrad platform. This person receives all important information from us. In addition, the person responsible for bike leasing is responsible for accepting the company bike proposals from employees. Each company decides internally who will take on this role.

2. "How can I make my employees aware of the company bike proposal?"

There are various ways to forward the company bike information to all employees. The most commonly used method is the email distribution list. Alternatively, programs such as Microsoft Teams, Slack, or similar can also be used. Use your infrastructure: perhaps you have an intranet where you can send information, or you could promote the company bike proposal as a bonus at your next event? The possibilities are endless. We also recommend bringing up the topic of company bikes in your next employee appraisal: company bikes are an attractive benefit. Use this in negotiations and to motivate employees.

Did you know: Every company receives an individual registration link for employees. You will find this link on the platform's homepage after logging in with your company login. Important: Your employees can only register and take advantage of the company bike offer via this link. This gives you control over who is eligible for a company bike at all times. For this reason, once the framework agreement has been concluded, the person responsible for bike leasing will only send the link to all eligible employees in the company, thus enabling them to obtain a company bike.

Send communication materials to your employees.

The company bike provides you with a comprehensive communication package that you can use to inform your employees. It includes flyers, checklists, instructions, posters, email templates, social media posts, and much more. You will receive the package in an email after signing the framework agreement.

Feel free to download the flyer for your employees here. It clearly explains the company bike leasing process—from registering on the Dienstrad platform to receiving the company bike.

In addition to communication materials, our service also includes other services that you can use as needed:

Training/further education for the person responsible for bike leasing and employees.

We make introducing company bikes as easy as possible for you. That's why we offer free training for the person responsible for bike leasing and employees on request, where we answer all questions about company bike leasing.

Monthly newsletters with the latest information.

We send tips, news, and the latest information in a monthly newsletter to the person responsible for bike leasing and registered users of our Dienstrad platform. This ensures that you are always up to date and don't miss any company bike updates.

On-site health and mobility days.

Where possible, we offer on-site test rides, presentations, or safety training in cooperation with regional dealerships and selected manufacturers. This allows employees to actively experience and thoroughly test the new offer.

Process registrations and offers via the platform.

You can rest assured that you can handle all the leasing steps for your company digitally. To this end, we operate the Deutsche Dienstrad platform, your interface for the person responsible for bike leasing, employees, and dealerships. Your employees can create a profile on our platform via the registration link and choose their dream bike from local dealerships or online.

Accept the offer.

Once your employees have created a profile, they can request company bike proposals for their dream bike. Local dealerships or online retailers post the proposal directly on the platform and the employee accepts it there. This automatically generates the Company bike contract and sends it to the person responsible for bike leasing for approval. They can see all the information about costs, fees, and models and can accept the Company bike contract with just one click. This automatically triggers the ordering process and informs the dealer. Employees receive a notification as soon as the company bike is ready for collection or has been shipped.

A simple start and quick implementation: Thanks to the digital Dienstrad platform and our personal support, introducing company bikes in your company is a breeze! With suitable material for your internal marketing and free employee events, we support you in offering a company bike to all employees.